SAALCKState-Assisted Academic Library Council of Kentucky

SAALCK

COLLECTIONS COMMITTEE CHARGE

            The Collections Committee was established by the SAALCK Directors' Council for the purpose of investigating collection development and management opportunities and formulating recommendations for submission to the Council.  This charge includes, but is not limited to, investigating potential shared collection management projects, investigating options for centralized storage of a shared physical collection, and evaluating options for a group electronic repository. Working with the Directors' Council, the Committee will strive to facilitate shared collection development among the member libraries.

            To accomplish this function, the Committee will perform the following tasks:

• Investigate potential projects at the request of the Directors' Council
• Solicit ideas from member libraries and bring proposals to the Council
• Poll SAALCK institutions for interest on all projects under review
• Collect information by contacting vendors for information/demonstrations
• Work with SAALCK's agents to obtain pricing and licensing information
• Present final recommendations to the SAALCK Directors at their regular meetings or through e-mail correspondence for approval by that body
• Coordinate contracts and billing through the SAALCK Executive Director
• Provide the SAALCK Directors' Council with periodic status updates, including an annual report of activities

The Committee shall consist of one member from each SAALCK university and one member representing the KCTCS libraries.  Members will be appointed by their respective library directors and serve until replaced.

The Committee will have a Chair and Chair-Elect, selected by Committee members.  Each Chair-Elect will serve one year as Vice Chair and a second year as Chair.  The Chair, or in his/her absence, the Chair-Elect, will attend all meetings of the SAALCK Directors' Council and serve as a liaison between the Committee and the Directors' Council.  

            The Committee will meet as necessary and will also conduct business via e-mail, listserv, telephone, or other appropriate methods.

Rev. January 9, 2009

University of Louisville, Ekstrom Library

Attendance:

Sheila Stuckey (Chair), Kentucky State University; Mike Binder, Western Kentucky University; Carrie Cooper, Eastern Kentucky University; Carol Diedrichs, University of Kentucky; Elsie Pritchard, Morehead State University; Hannelore Rader, University of Louisville; John Stemmer, Bellarmine University (AIKCU); Ryan Weir, Murray State University (Collection Committee Representative); Anne Abate (Staff). 

Call to Order:

Sheila Stuckey called the meeting to order at 2:30 p.m. 

Minutes from Previous Meeting:

• Hannelore Rader made a motion to approve the minutes from the October 23, 2009 meeting. The motion was seconded by Carol Diedrichs and approved unanimously.

Chair's Report:

• Sheila and the group congratulated Hannelore on her retirement and thanked her for 13 years of involvement in SAALCK.
• Sheila and the group wished Carol well as she departs for her new position as Director of University Libraries at The Ohio State University and thanked her for 6 ½ years of involvement in SAALCK.

Executive Director's Report:

• Anne presented the financial report for September/October.
• Anne has contacted several potential speakers regarding the ILS Open Source Symposium and should be ready to move forward with serious planning soon.
• There has been significant progress on updating the SAALCK website now that it can be done by Anne and her staff. Anne welcomed everyone to check it out and report and serious concerns to her so that they can be corrected quickly.
• Anne has connected with the planning group for the next Convergence Conference.

FoKAL Update:

• John reported on his contact with the TennShare consortium. They would like to work with FoKAL to get a bigger buying group and thus a better discount. This could lead to more cooperation between the states. FoKAL will move forward on this relationship to investigate its value. TennShare has invited FoKAL to have a representative on their collections group that advises the TennShare staff.
• The logo survey is closing soon.

Collections Committee:

• Ryan Weir reported for the Collections Committee. They have not been very busy as a committee since the late meeting.
• The committee is planning a presentation on the ERM Essentials product from Ebsco for their January meeting.
• The committee will elect a vice chair at their January meeting.
• They will start their discussion on last-copy-in-the-state at their January meeting.

VLAC Update:

• There was a general discussion of the KYVL budget and funding structure.
• Carrie reported on the progress of Revisioning @ 10 KYVL Strategic Planning process. They are creating a timeline of how the plan will be moving forward. The group will be meeting again on December 14.

Kentucky Learning Depot:

• Miko Pattie made a presentation to the group, followed by questions.

Adjournment:

Without objection, the meeting adjourned at approximately 5:00 p.m.

Future Meetings:

January 22, February 19, April 16     

Future Agenda Items:

Funding Request for ILS Replacement

Last copy in state - book, journal, media

MetaLib

At their December meeting, the SAALCK Directors celebrated the accomplishments of two of their own and wished them well in their future endeavors.  Hannelore Rader, Dean of Libraries at the University of Louisville, is retiring in December after a long, successful career.  Carol Pitts Diedrichs, Dean of Library at the University of Kentucky, is leaving that position in December to become the Director of University Libraries at The Ohio State University.  Best of luck to Hannelore and Carol!

Members of FoKAL (Federation of Kentucky Libraries) met once again in June of 2009 at the Cumberland Falls State Resort Park in southern Kentucky.  The meeting featured presentations by Kathy Perry, Executive Director of VIVA (Virtual Libraries of Kentucky) and Wayne Onkst, State Librarian of Kentucky.  There were reports from the Advocacy Committee, the Executive Committee, the Committee on Interlibrary Loan and Reciprocal Borrowing, and the Information Literacy Committee.  Plans are already in the works for the 2010 meeting which will be held June 8-9 at Cumberland Falls State Resort Park.