11:00 a.m. Friday,

Kentucky Department of Libraries and Archives

Attendance:

Elsie Pritchard (Chair), Morehead State University; Arne Almquist, Northern Kentucky University; Mike Binder, Western Kentucky University; Carrie Cooper, Eastern Kentucky University; Tara Cooper, Union College (AIKCU); Diane Nichols, University of Louisville; Sheila Stuckey, Kentucky State University; Sheree Huber Williams, Jefferson Community & Technical College (KCTCS).

Call to Order: 

Elsie Pritchard called the meeting to order at approximately 11:15 a.m.

Minutes from Previous Meeting:

Carrie Cooper made a motion to approve the minutes from the April 4, 2008 meeting.  The motion was seconded by Sheila Stuckey and passed unanimously.

Introduction of Guests:

Visitors to the meeting were introduced:  Wayne Onkst, Commissioner of Libraries; Al Lind, Vice President for Information and Technology, Council on Post Secondary Education; Enid Wohlstein, Director of the Kentucky Virtual Library; Charlene Davis, KDLA; Judith Gibbons, KDLA; Christie Robinson, KDLA, Barbara Teague, KDLA.

Report from CPE:

• Al Lind provided updates from CPE, including multiple changes to the make-up of the CPE Board.
• CPE has been reviewing tuition increase requests.
• The Director of the Kentucky Virtual Campus resigned last month.
• Al Lind and Enid Wohlstein answered questions about Internet II activities.

Lunch

Report from KDLA:

• Wayne Onkst reported on the current budget situation at KDLA. They were asked to decrease their budget by 3% this year and 12% next year. The funding for every program they have was either decreased or eliminated.
• KDLA provides direct aid to public libraries around the state. This will be reduced 8-10% and will have a significant impact on the libraries. There will be no funds to provide new bookmobiles and no new construction grants.
• At KDLA they are reducing as much as they can in all departments. There will be far less travel by staff around the state.
• Wayne and his staff provided updates on all areas of KDLA services and activities.

Report from KYVL:

• Enid Wohlstein provided an updated on activities at KYVL.

Executive Director's Report:

• The JSTOR/ALUKA presentation took place on April 21^st in Louisville and was considered a great success by JSTOR.
• Carrie reported on the library instruction workshop that is being planned. Her staff is working on ideas for speakers.
• Digital Commons approached Anne regarding a consortial configuration for SAALCK for digital institutional repositories. Anne will ask them for a quote or discount on their product. PubMed has a similar product. Similar open source possibilities are DSpace and Greenstone.
• Enid mentioned the Kentucky Learning Depot and its availability as a digital institutional repository.

Federation of Kentucky Academic Libraries (FoKAL):

• The registration opened for the Summit this week. As of this morning, eleven people had already registered. Immediate registration much be encouraged as the Park has asked for our rooming list.
• Carrie and Elsie reported that the group has been meeting by conference call once each month. The development of By-Laws is underway as is a Memorandum of Agreement.

Wiki vs. Website:

• There was a discussion regarding the management of the web presence.

Election of Vice Chair/Chair Elect:

• Sheila Stuckey has agreed to be nominated to serve as the Vice Chair/Chair Elect for 2008-2009. Elsie asked for any nominations from the floor. Mike made a motion that Sheila Stuckey be nominated and Arne seconded the motion. Sheila was elected by acclamation.

Convergence Conference:

• Elsie reminded everyone that SAALCK had decided to select someone to serve on the planning committee for the Convergence Conference that will take on November 13-14, 2008 at the Center for Rural Development in Somerset, Kentucky.
• Carrie emphasized the importance of having an academic library director on the planning committee. The committee meets by phone once per month.
• It is also important to encourage library vendors to support the conference in the exhibit hall.
• Carrie volunteered to be a co-representative to the planning committee. Carrie will ask Adam Murray if he is willing to be the other co-representative.

AIKCU and Appalachian College Association (ACA):

• Tara Cooper described the situation with the database needs of the ACA and opportunities for collaboration.
• Of the 20 active AIKCU members, 8 of them are in ACA. This year, SOLINET will be negotiating for ACA on database purchases.
• Arne moved to direct the Executive Director to initiate the practice of adding a surcharge for Kentucky academic libraries external to SAALCK who choose to participate on any existing or future vendor contract negotiated on behalf of SAALCK institutions to cover the administrative costs in lieu of SAALCK dues. Mike seconded the motion that passed unanimously.

Next Meeting: 

• June 9th will be the annual meeting at the Lexington Public Library following the SOLINET Town Meeting.
• Elsie asked for agenda items for that meeting: the representative from Kentucky Underground Storage will be given 45 minutes at 1:00 p.m.; Internet II discussion; focused funding request for system to replace Voyager; working with CPE; SWON Libraries contract including website design and maintenance.

2008 Meetings:

• July 15^th in conjunction with Kentucky Academic Libraries Summit.  The meeting will begin at 11:00 a.m. on the first day over lunch.

Future Agenda Items:

Assessment Workshop                                          Last copy in state - book

Kentucky Virtual Campus                                                Last copy in state - print journal

Internships in KY                                                 Last copy in state - media                 

Salary Survey Format and Options                       Kentucky Learning Depot     

Nonprofit Status Discussion                    

Adjournment: 

The meeting adjourned at approximately 3:43 p.m.

Respectfully Submitted,

Anne K. Abate, Executive Director