:: SAALCK Directors' Council Meeting: August 24, 2007 ::

§ SAALCK Directors' Council Meeting

11:00 a.m. Friday, August 24, 2007
University of Louisville, University Club

Attendance:

Elsie Pritchard (Chair), Morehead State University; Arne Almquist, Northern Kentucky University; Mike Binder, Western Kentucky University; Carol Diedrichs, University of Kentucky; Diane Nichols, University of Louisville; Sheila Stuckey, Kentucky State University; Carrie Cooper, Eastern Kentucky University; John Stemmer, Bellermine University (AIKCU); Sheree Huber Williams, Jefferson Community and Technical College (KCTCS); Laurene Zaporozhetz, Murray State University; Mary Beth Thomson, University of Kentucky (Collections Committee); James Manasco, University of Louisville (Collections Committee).

Call to Order:

Elsie Pritchard called the meeting to order at 11:08 a.m.

Minutes from Previous Meeting:

Laurene made a motion to approve the minutes from the July 18th meeting. The motion was seconded by Arne and passed unanimously.

Executive Director’s Report:

Anne distributed the Financial Report for July.
The Member Experience Database continues to gather entries. The staff has done some work in personally recruiting entries and will be able to announce it to the memberships next month.
Anne contacted a representative from EnvisionWare regarding doing a demonstration of their products for both SAALCK and SWON Libraries.
Anne is working with JSTOR to set up a visit and demonstration for the Collections Committee and anyone else who would like to attend. They are suggesting either the 13th or 16th of November in the northern Kentucky area. The group agreed that the 16th would probably be the better date.
Anne distributed the evaluation summary from the Academic Library Summit and thanked everyone for their cooperation.
Anne reported that INCOLSA is willing to extend their offer of reciprocal pricing to SAALCK on all of their own events. They are also asking OCLC if they can extend the same offer for those events in Indiana. Laurene suggested that the programs be announced on the SWON Libraries discussion list so that everyone would know about them. Anne will send an announcement to the SAALCK directors that they can distribute to their staff members.
Anne announced that Sarah Ray has resigned from SWON Libraries. Her replacement will be Allison Rolfes who started this week. Allison will come to a future SAALCK meeting to meet everyone.

Review of Last Year’s Accomplishments:

Laurene distributed the Summary of SAALCK Activities for 2006-2007. This will be made available on the website. Laurene and Elsie will complete the final revisions, distribute through email and then send the document to Anne to be loaded on the website.

Federation of Kentucky Academic Libraries (Summit Group):

Carrie, Carol, and Sheree reported that the task force had its initial meeting on July 30 at UK. Carol is serving as the convener of the group. The second meeting will be August 31st.

Lunch Break and Discussion

Report from July 16 CCAO:

Laurene reported that the response to the report on facilities was shared at the July CCAO Meeting. Dr. Brockway from Murray State said the group thanked us for the statement, stated we were "on target" and had a discussion on the unique role of libraries and the library as place on their individual campuses. CPE members in attendance reassured them that if an individual institution could show justification for a new facility, it might be entertained (i.e., this report was not an automatic rejection of all future libraries).

VLAC Update:

Elsie, Carol, Mike, and Sheree reported on the last VLAC meeting. There was a presentation at that meeting on the facilities report that clarified the need for library space on some campuses and the appropriate procedures for going through with requests.
Enid did request that SAALCK set some priorities on the capital project requests. Elsie is waiting for further information that is needed to perform this task and she will distribute this information to SAALCK directors electronically.
Carol mentioned that she and Hannelore still represent SAALCK on the Kentucky Education Network Applications Group. She asked for clarification on how SAALCK should be represented to that group. She suggested that a single SAALCK library representative with an IT background be selected. Carol suggested that Arne take over the representation in January of 2008. Arne agreed.

Review of the By Laws:

Elsie distributed a copy of the draft revised By Laws that she and Sheree worked on.
The group made extensive suggestions that will be incorporated and shared at the next meeting.

SAALCK Brochure:

Elsie and Carrie distributed a sheet of suggestions for content in the proposed brochure.
The group made suggestions for additional content.
Elsie and Carrie will continue to develop the content with help from the rest of the group.

Collection Committee Report and Review of Committee Charge:

Mary Beth reported on some of the current purchasing activity of the Collections Committee including existing contracts and suggested products that the Committee has considered.
Mary Beth mentioned that all communications of the Committee are being done through email and a discussion list. She suggested that a secure site would be a better approach. (Anne—explore possibilities with Glen) Everyone is asked to consider possible solutions to providing a secure site, including Blackboard and a wiki.
Mary Beth provided an update on EPSCoR/ESIG and Nelinet products and offers.
For the last two years, Mary Beth Thomson, the representative from University of Louisville, Clara Potter from Morehead State, Bryan Carson from Western Kentucky University and the representative from KCTCS have constituted the Committee. The new committee will include Mary Beth Thomson, James Manasco, Bryan Carson from Western Kentucky University, a representative from Northern Kentucky University (to be named later) and Pam Kleinpeter from Ashland Community and Technical College, and a representative from AIKCU (to be appointed later). The Western Kentucky University representative will cycle off the Committee next year.
The Charge to the Committee will be deferred until the next Directors Council meeting.

ERM Update:

Mary Beth reported on the information that was gathered by the Collections Committee regarding the purchase of an ERM product. They will need a better indication of interest in order to get a price estimate from the vendors.
Several organizations stated that they are not interested in exploring an ERM product at this time.
Mary Beth will communicate this information with the vendors who provided information to SAALCK.

Meeting with AIKCU on October 26th:

Elsie and Anne will attend the AIKCU meeting which will be held at Transylvania University.

SAALCK Webpage:

Arne reported that the website administrator is working on a complete revision of the website and is exploring a content management solution. He will be posting the minutes to the site soon.

Academic Library Staff Certification Program:

Arne reported on the status of the program currently underway through Bluegrass Community and Technical College including its expansion and implementation as a certification program within the Commonwealth.

Storage Summit:

Carol distributed a draft agenda and some additional information regarding the proposed Storage Summit for the Spring for 2008.
Anne will explore some possibilities with Lizanne Payne to present something in Kentucky. She will also contact the Consort (Oberlin/Kenyon, etc.) and other Ohio facilities and report everything to Carol.
Carol will send messages to Wayne, Enid, and the Summit participants about the planning.

Convergence 2007 (KHECC) Status Report :

Carrie will send an email update on the conference.
The group discussed the SAALCK relationship with the conference.

Topics for September Meeting:

Elsie asked for suggestions for topics for the September meeting.

Future Agenda Items:

Library Materials Budget Comparisons (Arne)
Kentucky Virtual Campus
Storage Facility
Salary Survey Format and Options
Internships in KY
Last copy in state – book
Last copy in state – book
Last copy in state – print journal
Last copy in state – media

Adjournment:

The meeting adjourned at 3:35.

Respectfully Submitted,

Anne K. Abate
Executive Director

SAALCK