§ SAALCK Directors' Council Meeting
11:00 a.m., Friday, June 2, 2006
Arlington House, Richmond, Kentucky
Attendance:
Carol Diedrichs (Chair), University of Kentucky; Arne Almquist, Northern Kentucky University; Cherry Berges, KCTCS; Mike Binder, Western Kentucky University; Carrie Cooper; Eastern Kentucky University; Diane Nichols, University of Louisville; Elsie Pritchard, Morehead State University; Laurene Zaporozhetz, Murray State University; Sheila Stuckey, Kentucky State University; Mary Beth Thomson, University of Kentucky (Collections Committee); Susan Brown, Transylvania University (AICKU); Anne Abate, GCLC.
Call to Order:
Carol Diedrichs called the meeting to order at 11:05 a.m.
Minutes from Previous Meeting:
- Laurene moved to approve the minutes as corrected from the April 7th meeting. The motion was seconded by Sheila and unanimously approved.
The History of SAALCK:
- Arne presented the history of SAALCK that he had prepared to present at the KLA Academic Library Section Conference.
LUNCH BREAK
Executive Director’s Report:
- Anne distributed a financial update. Invoices will be sent out this summer according to the dues schedule and will be dated July 1. Anne will add the cost of one lunch per institution into the dues.
- Anne reported that no progress has been made on the Speakers’ Bureau database.
- The Collection Development workshop in Lexington filled to capacity and was well received. Anne briefly reviewed the evaluations and reported that they were quite good. We still have not completed the financial arrangements with ALCTS. Anne thanked Carol and her staff for their help in making the arrangements for the workshop.
- Anne assisted staff at UK in preparing materials for their Reference Redesign Workshop on May 15.
- No progress has been made with ARL regarding a good date for the Library Management Skills II workshop in the fall of 2006.
- KHECC will be held on October 30-31 in the Northern Kentucky area. Glen has been engaged to assist in the planning. He really needs the help of the directors to put a library feel to the event.
- Anne distributed the usage report from NetLibrary. NKU and EKU are set up and using the collection.
- Anne has started a file of marketing pieces that can be used as examples by the student intern. She should begin working on this in late August.
Report from Collections Committee:
- Mary Beth reported that there is a deal forming for a discount on two different sets of encyclopedias.
- Xrefer is providing a 20% discount on a group purchase of their product.
- SOLINET contacted the group about an ACM product and the information has been distributed.
- The EPSCOR/ESIG group will have a Blackwell three-year deal available and information will be available soon.
Electronic Resource Management Systems Demo Day:
- Mary Beth reported that the event has been set up at UofL for August 3 and 4. Two rooms have been booked for the event. We need to decide whether to hold the event on one day or two days. The one-day schedule is extremely busy. Two days allows more time for discussion.
- The group decided on the two-day schedule. SAALCK will pay for breaks and snacks. Anne will find a hotel at a discount.
- Anne will develop a “save the date” notice with registration link for Mary Beth to review. This will then be sent out to the targeted people.
KHECC Conference Participation and Vendors:
- Arne reported that for the first year of KHECC we had excellent representation from the library vendors. There was very little participation the second year. The list of sponsorship levels is available on the KHECC website.
- Anne is working on a LITA workshop for November 1 as a post-conference possibility.
Electronic Resource Management Systems and Other VLAC Issues:
- Mike and Laurene attended the VLAC meeting on May 26. There was a line of funding that was vetoed by the governor which means that there is no funding to request for an upgrade or replacement to the ILS.
- There is a demonstration being put on by CPE on June 8th to investigate various management tools. Mike encouraged everyone to consider attending.
- Enid was interested in finding out SAALCK’s position on next steps for the ILS. Mike suggests that SAALCK take more of a leadership position.
- Laurene will draft a letter directed to the CPE Board that will be delivered by the Provosts that will detail: (1) Database renewal costs for the existing databases will be increasing and this increase needs to be covered as they are critical resources that all of the institutions depend on; (2) $120M list of technology spending needs to include a line item to provide for the upgrade or replacement of existing library automation technologies; (3) our request for support for funding of library support technologies of at least $12M in the next budget.
- Elsie reported that the ILS Task Force was going to be disbanded due to lack of funding, but they requested it be maintained to continue their investigations.
- SAALCK will continue to investigate the ERM through the demo day and see where that leads; Elsie will continue to work with her group to recommend next steps regarding the server; SAALCK will begin to investigate the future ILS on its own. Carol will communicate this to Enid and send out the draft charge for the ILS work group.
Calendar and Meeting Schedule for 2006/2007:
- Laurene mentioned the update to the planning calendar. The next time SAALCK is meeting is September 15. There will be a SAALCK meeting on August 3 as a dinner following the demo day. Anne will set that up.
- Laurene will find a new date in October and potentially cancel the November meeting. She will send out an updated calendar through email.
September 15 Event with UK SLIS Faculty:
- Carrie will draft a printed invitation to the faculty. Carol will assign each of the directors to call a faculty member to personally invite them.
Announcements:
- UK will be opening an information commons in the fall that will include a presentation room. They have 3 positions open: Head of the Information Commons, Head of Circulation, and Law Reference Librarian. There have been four service points in the Young Library and they will be consolidated. The Interlibrary Loan service desk will be closed and the service point will be in circulation. They have a pilot project called Book Express that delivers books to other libraries on campus using a golf cart. The Libraries received $400K for the coming year for the materials budget. They are still planning for a consolidated science and engineering library in King Library. They are also planning a temporary offsite storage facility. The Libraries are developing their strategic plan.
- Hannelore is at one of the celebrations of the 2 millionth volume and so cannot be at the meeting today. Diane reported about the minority residency at UofL that starts on July 1. The library addition was featured in the Library Journal Library Design Supplement in May. Offers have been made for the two library faculty vacancies and they should be starting in August. The library held a student phone-a-thon that brought in $42,000.
- Eastern has two new hires in the library. Architects are developing plans to renovate the center of the library into a writing center and a communications center and also a renovation of the reference area. The technology web specialist has been working on a database to access the image collections in the university archives. They will have another position opening up in a couple of weeks.
- Sheila is now the Director of Libraries at Kentucky State. The senior librarians now have to teach one course each fall.
- Murray State is continuing to interview candidates for the library positions. They are finding high quality candidates even among the recent graduates. The move of the books is complete and demolition started this week. Randy Dunn is the new President. He was the State Superintendent of Education in Illinois.
- Morehead State closed their periodicals desk. They are getting enough money in their materials budget to cover inflation plus some. There is a serials librarian vacancy as well as several people out on long leaves of absence.
- Western hired a new marketing coordinator. Western is doing some renovation on second floor of library. Demolition is finally complete. The library wrote a plan to receive four years of funding for a remote storage center for the artifacts in their museum in order to build new galleries.
- The Information Broker service at NKU has been extremely successful and has helped deflect serials inflation. It is a semimediated interface service to provide access to document delivery and interlibrary loan to all constituencies on campus. They may also receive an enrollment “bonus” if the enrollment numbers do well. The archives reconstruction is in process. NKU received another major gift to help with this project to renovate the stacks area of archives. They are also planning projects up in the rest of the library. There are currently three opening for librarians. Arne is adding “CIO” to his job title at NKU.
- Cherry reported that her library is doing inventory using bar code scanners this summer. Summer is the time in KCTCS libraries to do things that you cannot do during the rest of the year, and they are all busy at that.
- AICKU had their semi-annual meeting in April at Union College. AICKU was able to work a deal with Proquest for the New York Times and the Wall Street Journal. Several schools are also taking advantage of some of the SAALCK purchases.
Changing of the Guard:
- Carol turned over the official designation of power to Laurene. In return, Laurene presented a gift to Arne in recognition of his doctorate. Laurene presented a gift to Sheila in recognition of her appointment as Director of Libraries. Laurene presented a gift to Carol to thank her for her term in office as Chair of SAALCK.
Next Meeting:
The next meeting date will be September 15 including the SLIS Reception in Lexington.
Future Meeting Topics:
- Storage Facility
- Collecting SAALCK Data and Statistics
- Salary Survey Format and Options
Adjournment:
The meeting adjourned at 2:40 p.m.
Respectfully Submitted,
Anne K. Abate
Executive Director