SAALCK

§ SAALCK Directors' Council Meeting

11:00 a.m., Friday, February 10, 2006
University Club, University of Louisville

Attendance:

Carol Diedrichs (Chair), University of Kentucky; Arne Almquist, Northern Kentucky University; Cherry Berges, Jefferson Community and Technical College (KCTCS); Mike Binder, Western Kentucky University; Carrie Cooper; Eastern Kentucky University; Hannelore Rader, University of Louisville; Elsie Pritchard, Morehead State University; Laurene Zaporozhetz, Murray State University; Suzy Palmer, University of Louisville (Collections Committee); Susan Brown, Transylvania University (AICKU); and Anne Abate, GCLC.

Call to Order:

Carol Diedrichs called the meeting to order at 11:04 a.m.

Introductions:

No introductions were necessary!

Minutes from Previous Meetings:

• Laurene moved to approve the minutes as corrected from the January 6th meeting. The motion was seconded by Arne and unanimously approved.

KYVU Strategic Planning Meeting:

• Mike attended the meeting in November and the discussions about KYVL were extremely positive. The group went through a SWOT analysis.

April Meeting and Reception with UK SLIS Faculty:

• The meeting is currently scheduled for Good Friday. This meeting is to be followed by a reception for the UK SLIS faculty. After discussion about not holding the meeting on Good Friday, April 14th, Carol suggested that we move the reception to May 5th and meet in Louisville on April 7th. Carol will check with Tim Sineath at SLIS about the May 5 date.

Governor’s Budget:

• The operating increase and the money to upgrade or replace the statewide ILS is still in the Governor’s Budget. We will have to see how things develop.

VLAC ILS Task Force:

• Elsie reported on the Task Force that is investigating the server configuration of the current ILS. They are having conference calls every two weeks
• The Task Force surveyed other consortia regarding their server configurations. Elsie distributed an executive summary of their survey. The Task Force came up with several recommendations: (a) the best approach is to host the server at a single site (Enid will pursue requesting a bid from UK and UofL to host the server); (b) continue to investigate the benefits of using a commercial hosting service; (c) the possibility of hosting at a commercial service should be included in the criteria for selection; (d) agreement to host the system on the native platform.
• There will be a face-to-face meeting in a few weeks for all parties to discuss the issues.
• After this task is completed, the Task Force is to be expanded and then begin working on the upgrade or replacement of the current system.

LUNCH BREAK

Report from Collections Committee:

• Suzy reported on the compiled survey of the databases held by the SAALCK Libraries. Bryan Carson completed this. It includes all databases and their current aggregator source. Please send any corrections to Bryan.
• The Collections Committee still needs to work with this list and determine next steps.
• The survey will be posted on the SAALCK website (labeled as draft).
• The Committee is planning a face-to-face meeting in March.
• Suzy mentioned the Ulrich’s Serials Analysis product available through CSA. Murray and Morehead are using the product. SAALCK may consider purchasing it in a consortial deal. The Committee will arrange for a demonstration of the product.

Last Copy Policy and Possibilities:

• Hannelore distributed a summary of her research into the Last Copy in Kentucky Policy. She is considering only print monographs in her recommendations.
• In most cases, other consortia have a designated place to store the last copy. It can be expensive to implement this sort of policy.
• Hannelore believes that the group needs to discuss the policy further.
• After lengthy discussion, the group decided to refer the draft summary to the Collections Committee for further consideration and discussion. They are asked to provide progress reports at each SAALCK meeting.

NetLibrary Agreement:

• Laurene brought up some issues with the NetLibrary contract.
• Anne will make sure the paragraphs in question are struck from the contract and will re-submit it to the participants.

Executive Director’s Report:

• Anne distributed a financial update.
• The Speakers’ Bureau set-up is still on Glen’s schedule for the spring.
• NetLibrary is complete except for signing the contracts. The GCLC shared collection was brought online with no problems.
• Anne continues to investigate the library delivery service proposal on a national level. She will try to attend the conference on this in the summer.
• The Collection Development workshop in Lexington is sold out. There are still many places left at the Cincinnati session. The workshops have been advertised in the ALCTS@atGlance electronic newsletter. We have had interest from as far away as California.
• Anne has set up registration for the Future of the Library Catalog workshop scheduled for February 27th. The registration is going very well so far.
• Anne has communicated with ARL regarding the Library Management Skills II workshop in the fall of 2006. They are negotiating on good dates for the workshop. All SAALCK members registered their projected attendance and it is worth scheduling.
• Anne is working with UK Libraries staff on the workshop on May 15 on Reference Redesign.
• Anne has been in communication with KLA regarding a pre-conference to KLA on Institutional Repositories. They are interested in the idea and it has been forwarded to the program committee.
• The GCLC office will be hiring a Continuing Education Coordinator soon.

Lost Item Replacement Cost Proposal:

• Laurene reported that they are considering a flat fee approach to lost books and asked for input from the group on how their fees are assessed.

Cost Models for GCLC Fee:

• Carol explained a new version of proposed cost models for the administrative fee that were distributed by email.
• Laurene moved that we accept the following Cost Model:

  Tiers using FTE

  • Tier 1 -- $4,000 each = $8,000
    • UK – 22,619
    • UL – 16,053
  • Tier 2 -- $3,000 each = $9,000
    • WKU – 14,428
    • EKU – 12,227
    • NKU – 10,198
  • Tier 3 -- $2,500 each = $5,000
    • Murray – 8,399
    • Morehead – 7,009
  • Tier 4 -- $1,500 each = $3,000
    • Kentucky State – 1,698
    • KCTCS

Elsie seconded the motion that passed unanimously.

Website for Deaccessioning Materials:

• Arne suggested that SAALCK establish a website for trading withdrawn materials between the libraries. After discussion, it was determined to use the Collections Committee discussion list when needed.

Announcements:

• UK is sponsoring the Bluegrass Book Festival with the Lexington Public Library on April 29. UK will be continuing their Distinguished Author Series with the next event in the fall of 2007. UK Libraries is proposing that their Oral History Center be renamed after Louis Nunn. There is a vendor who will sell book sale materials on the web. UK will be doing a pilot with them.
• Mike attended the CASE Development for Deans workshop in San Diego. Western is having their used book sale this weekend. They are holding the “One Campus” program for the third year. The Southern Kentucky Bookfest is being held April 7-8.
• Hannelore reported that UofL is holding their grand opening of the new addition on February 20 at 2:00 p.m. There are many events planned surrounding this as well as Diversity Month. Hannelore is planning a large event for faculty on October 3rd on scholarly communication and institutional repositories. UofL is interviewing for the positions of music librarian and digital librarian.
• Eastern has advertised the Dean of Libraries position and the decision should be made by the beginning of May. Eastern is celebrating the centennial; the library is hosting a “Century of Scholarship” event that will include a speaker, wine reception and musical performance. There are currently two reference positions advertised: one in the Justice and Safety Branch, and the other in the Reference Department.
• Arne reported that NKU is doing well with the academic certification program. The first class filled completely. Certification will require 21 credit hours. Recertification involves taking two courses over a three-year period. Certified positions will include an increase in salary. NKU is initiating a literary series in April. NKU will be opening up one library position soon, another in a few weeks, and another in the summer.
• Murray State is advertising 4 positions (Systems, Acquisitions, Reference, and Serials Cataloger).
• Morehead State is going through planning for the next 5 years and the library is very busy with that. The library applied for a LIBQUAL grant and it was received.
• Cherry reported that the KCTCS directors are meeting in March.
• Susan Brown reported that the AICKU directors will be meeting in April at Union College.

Next Meeting:

The next meeting date will be April 7th in Louisville in the new addition of the Eckstrom Library.

Future Meeting Topics:

• Collecting SAALCK Data and Statistics
• Storage Facility
• CPE/VLAC Relationships
• • Marketing KYVL
  • Bring examples from other groups
• Electronic Resource Management

Adjournment:

The meeting adjourned at 2:20 p.m.

Respectfully Submitted,

Anne K. Abate
Executive Director

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