:: SAALCK Directors' Council Meeting: June 3, 2005 ::

§ SAALCK Directors' Council Meeting

11:00 a.m., June 3, 2005
University of Louisville
Louisville, KY

Attendance:

Arne Almquist (Chair), Northern Kentucky University; Carol Diedrichs (Chair Elect), University of Kentucky; Cherry Berges, KCTCS; Mike Binder, Western Kentucky University; Carrie Cooper; Eastern Kentucky University; Hannelore Rader, University of Louisville; Elsie Pritchard, Morehead State University; Mary Beth Thomson, University of Kentucky; Lee Van Orsdel, Eastern Kentucky University; Laurene Zaporozhetz, Murray State University; and Anne Abate, GCLC.

Lunch Break

Call to Order:

Arne Almquist called the meeting to order at 1:17 p.m. following a delightful lunch.

Introductions:

All members introduced themselves.

Minutes from Previous Meetings:

Laurene moved to approve the minutes from the April meeting. The motion was seconded by Hannelore and unanimously approved.

ARL Basic Management Skills Workshop:

Carol presented information on the proposed Basic Management Skills Workshop. ARL is going through a reorganization that is slowing down their response to requests. We can set up a date for the workshop now by setting a date with ARL. It is set up in a 3-day format with a maximum of 35 people in attendance. The workshop will be much more effective with a diverse audience, so partner institutions or organizations should be sought.
The group discussed potential locations. The group agreed that it would be nice in the northern Kentucky area. Anne will research locations. SAALCK will be named as the host of the ARL workshop. The University of Cincinnati and Ohio University will be specifically invited to send people to the workshop. Anne will make the contact with them and report back to the group.
Potential dates are in early October or mid-November. Anne will work with ARL to determine the dates. We may try to run two workshops (Wednesday-Friday and Monday-Wednesday) so more people can be invited.

Collections Committee Discussion and Charge:

Anne presented a proposed charge to the Collections Committee. The group provided suggestions to the charge.
The Committee will be co-chaired by Suzy Palmer and Mary Beth Thomson. KCTCS will have a representative on the Committee. Starting out WKU and Morehead will have representatives. These members will rotate. Each member library will have a representative to the group and all will participate on a discussion list. GCLC will set up the discussion list for the Committee.
The Committee will meet with the SAALCK Directors at the July 27th meeting.

Products/Contracts Currently in Process:

Wiley
The contract with Wiley is complete. All changes have been made.
Safari e-books
The group discussed the proposal from Proquest for Safari. All want specific prices for the product. Murray State, NKU, UofL, and EKU have specific interest in the product. Anne will develop several pricing models and send them to the group.
MLA Bibliography
The group discussed the proposal from Proquest for the MLA Bibliography. They have reduced their price to $40,105. Almost everyone wants to cooperate on this deal. Anne will negotiate with Proquest for better prices.

Select/Elect VLAC Representative:

SAALCK needs to have a new representative to VLAC. Mike Binder volunteered to serve. Laurene moved to nominate Mike and the motion passed unanimously.

Next Generation Library System:

A discussion took place about the next generation library system. Carol moved that SAALCK form the Committee and Laurene seconded the motion which passed unanimously. KCTCS will be included in this group. Anne will draft a charge to be given to the Next Generation Library System Committee that will consider this issue. Each organization should consider their representatives to this Committee and Anne will poll for these names.

Potential New Products:

Nursing Product Survey Results
Anne presented the results of the survey on a nursing product. Six institutions are interested in the cost if the price is right. The search will be referred to the Collections Committee.
NetLibrary Offer
Anne is studying the possibility of putting together a NetLibrary package for GCLC. She would like to know if SAALCK is interested in participating. There may be an interest in participating. This issue will be referred to the Collections Committee. Anne will ask NetLibrary to make a presentation at the September joint meeting.
ebrary Offer
Several institutions have ebrary demonstrations going on now. Anne asked the interest of the group in going forward with a deal. If six institutions participate, the discount would be 25% off the standard rate. We will look at this again in six months.
Mass Communications (Ebsco)
The group was polled for their interest in the Mass Communications product from Ebsco. Several institutions have purchased this individually. Anne will poll everyone to see who has it, and then see if we can get a better deal as a group.
Music Products
Elsie reported that there are several new products now on the market. The music resources will be referred to the Collections Committee to research.
GeoScienceWorld
Anne provided the pricing model provided by CSA. The Collections Committee will be asked to review this offer.
Xrefer
This product will be referred to the Collections Committee.

Other Business:

SAALCK Contract Update
Laurene and Mike are still reviewing the contract and will bring it to the group in July.
SAALCK Mission and Website
Cherry suggested that the Mission be reviewed and the entire website be checked for accuracy.

GCLC Business:

Anne presented the Budget update for the month. She is establishing a new format for this report and all other accounting for SAALCK. This will make it easier to track funds on hand. Anne is recommending that SAALCK begin to establish reserve funds to use for ongoing operations.
Anne submitted a session proposal for the KHECC Conference. Glen Horton is serving on the Planning Committee as requested. The Committee had their first meeting this week. Glen may be asking for assistance from the SAALCK Directors in several areas.

Announcements:

Hannelore reported on diversity issues at ARL. ARL is committed to diversity and has multiple programs in place to encourage new diverse librarians to enter the field. She encouraged everyone to consider diversity in their recruiting.
NKU has a reception on June 10th for Representative James Callaghan who has donated his papers to the Library.

Next Meeting:

The next meeting date is July 27th 11:00 a.m. at the University of Louisville.

Carol was presented with a symbol of authority as a gift from GCLC to be passed from Chair to Chair.

Arne was thanked for his work for SAALCK and presented with a gift.

Adjournment:

The meeting adjourned at 4:43 p.m.

Respectfully Submitted,
Anne K. Abate
Executive Director

SAALCK