§ SAALCK Directors' Council Meeting
11:00 a.m., Friday, May 21, 2004
University Club
University of Louisville
Louisville, KY
Attendance:
Larry Besant, Morehead State University; Mike Binder, Western Kentucky University; Cherry Bergess, KCTCS; James Burgett, University of Kentucky; Carol Diedrichs, University of Kentucky; Karen McDaniel, Kentucky State University; Hannelore Rader, University of Louisville; Laurene Zaporozhetz, Murray State University; And Glen Horton, GCLC
Call to Order:
Carol Diedrichs called the meeting to order at 11:15 a.m.
Approval of the Minutes:
Laurene Zaporozhetz moved to accept the March 12, 2004 Minutes. Cherry Bergess seconded the motion, which was approved unanimously.
Salary Survey:
- Mike Binder is in the process of doing a salary survey for his institution and suggested that it may be a good time to do one among the SAALCK institutions. SAALCK members can use the information to determine their competitiveness. He stated that he needs the data quickly and thanked those who had already sent him their information. Information can be e-mailed directly to Mike.
- Discussion followed about how to format and conduct the survey. Some institutions already report this type of information to ARL and it was suggested that the same type of information be collected. It was also suggested that information on non-librarian personnel and minorities be collected in the survey.
- Laurene Zaporozhetz moved to conduct the SAALCK salary survey. Karen McDaniel seconded the motion, which was approved unanimously.
Presentation and Discussion led by David Fritsch, ebrary:
- David stated that ebrary is a private company. Content is aimed mostly at the scholarly community. Most content is from 1998 or later. All of it is copyrighted material. ebrary content tends to have very little overlap with content from other providers. They are not an e-book company. They provide content such as books, maps, sheet music, reports, etc. They loose very little content from year to year,
- Multiple users from an institution can simultaneously access content.
- Searching is done via a regular web-based form. MARC records are available for libraries who wish to include references to ebrary content in their local catalogs.
- The company provides content via its ebrary Reader software. The software is downloaded and installed on the user's PC the first time they access content. Mass loading tools are available for libraries that wish to install the software on many computers at once. When content is copied from the ebrary software into another application, citations are automatically generated and copied as well. Users can put items on an electronic bookshelf. Institutions have the option of limiting/preventing printing ebrary content.
- Reports on usage are available to institutions.
- Institutions will soon have the option of hosting ebrary content locally.
- Pricing is based on FTE and type of institution. Types are broken down by community colleges, 4-year colleges, and public libraries. Pricing ranges from $0.10/FTE - $1.65/FTE per year and can be adjusted based on special circumstances. ebrary may discount prices for a large consortial FTE. There may or may not be a price increase at the end of each year.
- Institutions may choose to provide access to their alumni.
- A trial can be set up for SAALCK members. David will work with Glen on this if there is enough interest.
- After David finished his presentation and left the meeting, the group discussed the product and the potential users. There was a lot of interest to investigate a consortial deal with ebrary. However, SOLINET may provide a better pricing. James Burgett will look into using SOLINET for an ebrary deal.
Announcements:
- University of Kentucky: Carol Diedrichs mentioned the Electronic Theses & Dissertations Conference that will be held at UK on June 3-5. The library is moving to a new organizational structure. The project will be worked on over the next six months and implemented in January.
- University of Louisville: Hannelore Rader reported that UofL is moving ahead with the new addition to their library and it will be finished in the fall of 2005. At that time the library will celebrate their 2 millionth volume. There is a lot of reorganization in the university based on efficiency issues. Hannelore will be doing a talk on information literacy for the E-Literacy conference in New York.
- Western Kentucky University: Mike Binder reported that his library is enjoying a recent tuition increase by the university. It should result in more funding for the library. They are developing a visual and performing arts library that will free up room in the general collection. WKU is also doing a lot of outreach.
- Morehead State University: Larry Besant reported that MSU is implementing a link resolver and is currently looking at vendors. They are also in the process of selecting a content management system and revising their web site. The university is looking for a new president.
- Collection Development Committee: James has been contacted by Faulkner IT Services. They provide an information technology database. Their content seems to be similar to that found in other databases. Pricing is $995 per institution for FTE up to 14,000. Others pay an additional $995. They are open to consortial pricing. James also mentioned that he and Suzy would like a charge from the group on how to move ahead with vendors.
- KCTCS: Cherry Bergess reported that institutions are dealing with mergers and some institutions are losing long time library directors. She also reported that Lexington Community College is now a member of KCTCS.
- Murray State University: Laurene Zaporozhetz reported that the recent SACS visit resulted in two recommendations for the library: the team found that the collections do not support graduate programs and that the facility was inadequate. They may end up doing lots of renovation as a result. She also mentions that they have changed their staff reporting procedures. They are looking at other libraries and models.
- Kentucky State University: Karen McDaniel reported that they recently had two positions reinstated. Staff will be receiving salary increases.
Consortium Business:
- Glen Horton reported that all is well with the fiscal and management portion of the GCLC/SAALCK contract.
- Glen reported on the status of the Executive Director search. The GCLC Search Committee will soon post the job announcement. GCLC hopes to have a director in place in July or August. SAALCK will be notified of new developments in the search.
- The group discussed the planning of the LAMA institute being sponsored by SAALCK. Glen reported that everything is on track for the institute to be held at Northern Kentucky University. The group assigned preferences to several potential dates for the workshop. The group also discussed fiscal issues and decided the eight institutions will each pay $700 to cover costs of the institute. Any profit will be saved for seed money for the next institute. Glen will send out undated invoices to each of the members.
Election of Vice-Chair for 2004-2005:
Karen McDaniel moved to elect Carol Diedrichs as the Vice-Chair of SAALCK for 2004-2005. Laurene Zaporozhetz seconded the motion, which was approved unanimously.
Continuation of Elsevier Strategy for 2005:
- James Burgett reported that the new Elsevier representative is more responsive than the old one. A lot of issues dealing with what each institution owns have been ironed out. The group needs to decide what titles they want from Elsevier.
- Carol Diedrichs suggested that each institution develop a list of what they want. This should be done by late July or early August. Items that are absolutely needed should be identified on the list.
- The group needs Elsevier to provide usage statistics.
- Ideally, the group is looking for a multi-year contract, the ability to cancel, the ability to share subscriptions, and an inflation factor of less than or equal to 5%.
- Other consortia have received great deals from Elsevier and SAALCK should attempt the same. The group as a whole should present an offer to Elsevier.
- After dealings with Elsevier are finished, Science Direct is next.
SFX:
Larry Besant suggested that the group may want to look into a consortial deal with SFX. There may be additional benefits than just reduced pricing.
Next Meeting Date:
The tentative date for the next meeting is Friday, July 9th at the University of Louisville. This may occur in conjunction with the LAMA institute, depending on the date.
Adjournment:
The group thanked the University of Louisville for hosting the meeting and lunch. The meeting then adjourned.
Respectfully Submitted
Glen Horton
Interim Executive Director