§ SAALCK Directors' Meeting
MinutesOctober 28, 1993
(Held at Lexington, KY, Hyatt Regency Hotel)
Minutes
Those attending: Larry X. Besant, Michael Binder, Ralze Dorr, Karen C. McDaniel, Marcia J. Meyers, Peggy Steele, Paul A. Willis, and Marian C. Winner.
The meeting was called to order by the Chair, Marian Winner, at 10:40 A.M.
As the first order of business, the Chair asked if there were additions to the Agenda. There being none, the agenda was approved as stated.
The second order of business was approval of the minutes for the meeting of July 9, 1993. The following corrections were made: on page one, line …, the reference to UofK was deleted; page one, line …, was changed to read “…UofL will charge visiting scholars” was deleted. On page 1, line …, the spelling of Marian Winner’s name was corrected. The minutes were approved as corrected.
The third order of business, as announced by the Chair, constituted reports from the SAALCK Directors’ task forces. Consideration was given first to the Task Force on Serials. The Chair reported that Bonnie Cox was the Chair of the Task Force on Serials. The Chair also reported that the task force had met a number of times and had concluded that it was unfeasible to maintain a SAALCK database of serials titles because the process would be so labor intensive that none of the libraries could spare the staff time to compile and maintain the list. In discussion, these observations were made:
- It was unfeasible for the SAALCK libraries to achieve significant savings through cooperative measures to limit the duplication of expensive serials titles in paper format;
- It was also unfeasible to compile and maintain a database of the expensive serials titles in the SAALCK libraries;
- The “WRLC Policy for Cooperative Holdings of Journal Titles” (re George Washington University Library) was not appropriate for adoption by the SAALCK libraries (report appended as attachment #1)
- SAALCK should concentrate on cooperative efforts related to electronic delivery of serials and serials articles instead of on paper holdings;
- Western Kentucky University had used successfully “Article Express” to obtain back issues of journals’ articles.
Following the discussion regarding to the Task Force on Serials, the following motions were made and approved:
- That the Task Force on Serials be abolished and SAALCK’s efforts be focused on cooperative efforts related to the electronic delivery of information;
- That work on the SAALCK serials database be halted immediately and the project abandoned.
- That the SAALCK libraries share with one another their respective lists of serials cancellations. Based on the approval of the motions, (above) it was agreed that Marcia Meyers will send a letter to the members of the Task Force on Serials thanking them for their efforts and announcing that the task force is abolished. In the same letter, the Chair will announce that the SAALCK serials database project will be abandoned.
The Chair, next introduced the written report of the Task Force on Interlibrary Loan (dated October 26, 1993; 5pp with attachments, included as Attachment #2 to these minutes). The report was accepted by the directors. The following actions were taken in regard to the report’s recommendations:
- A motion was made and approved to accept Recommendation No. 1 to change the KLN Borrowing Protocol to conform to the SOLINET Protocol and to update the KLN Interlibrary Loan Users Manual on a regular basis to include policy changes of lending libraries.
- A motion was made a approved, re Recommendation No. II that SAALCK will not use Internet as a preferred option for interlibrary loan.
- A motion was made and approved, re Task Force Recommendation No. III to make the Task Force on Interlibrary Loan a standing Committee of SAALCK and to change its name to Documents Delivery Committee.
Marcia Meyers will meet with Sharon Edge to convey the directors’ decisions in regard to the report of the Task Force on Interlibrary Loan.
In discussion of the issue raised by the Interlibrary Loan Task Force regarding the use of Internet for interlibrary loan, Ralze Dorr and Paul Willis agreed to discuss with their respective Interlibrary Loan unit heads whether to establish a pilot project between the UofK and UofK libraries. They agreed to share the results of their respective discussions and to take joint action as appropriate.
In further discussion, the question was raised as to whether to resubmit the grant application to the U.S. Office of Education for the funding of Ariel. Paul Willis offered to resubmit the application if the directors so desired. It was decided that Maria Meyers will obtain the reasons why the first grant application was rejected and fax to the directors this information. It was the sense of the meeting that we should resubmit the application unless Marcia’s investigations determined that this would not be desirable. It was also decided that Marian Winner will provide the statistics on ILL that KLN has asked OCLC to produce. This will show full OCLC users as opposed to partial users.
Discussion of the report of the Task Force on Interlibrary Loan led to the introduction of a new issue—the sharing of a access to electronic resources. Following discussion of this issue, the following motion was approved:
- That there be established a Task Force on Electronic resources to explore the sharing of access to and utilization of electronic systems.
It was decided that the task force, once formed, would further refine and develop its charge. The directors will send to Ralze Dorr the names of their respective appointees to serve on this task force. Ralze will convene the first meeting of the task force and help to develop the charge. It was the sense of the meeting that the directors should appoint their chief systems offices to serve on the task force.
The Chair announced that, due to lack of time, the next item on the agenda—Review of the By-Laws—would be deferred to another meeting and that the next item for discussion would be the draft report prepared by Ralze Dorr for presentation to the Council of Presidents (appended as Attachment #3).
It was decided that the Chair would make the report of the Council of Presidents at the Council’s November meeting. In a review of the draft report, the directors agreed that the draft should be altered and rewritten to include the following items:
- That this report constitutes a continuing effort in state-wide cooperation for which the last report was the plan prepared by the CHE;
- That the libraries wish to cooperate with their larger community, the schools and public libraries in support of KERA;
- That the IPEDS project should be listed as a means of analyzing the use of resources;
- That emphasis should be given to this as a period of transition from paper to electronics;
- That emphasis be given to training for information literacy
- That even in this electronic age, it may be more cost-effective to use paper in some instances;
- That emphasis be given to the future role of the librarian, i.e. teaching will become the predominant role; variety of formats, etc.;
- That networks, in addition to Internet, will be available to provide access and the need for help and guidance in using them;
- That the role of the libraries in economic development be stressed (Larry Besant will supply data).
Some concern was expressed as to whether the report could be rewritten in the short time that remained between the SAALCK meeting and the Council of Presidents meeting in November. Ralze will attempt to prepare a new draft and send it to Marian as soon as possible.
The time for the meeting having expired, the Chair announced that the next meeting of the directors would be at the Academic Section meeting of KLA in the spring.
The meeting was adjourned at 3:15 P.M.
Respectfully submitted,
Ralze Dorr
Secretary to the meeting
Enclosures