§ SAALCK Directors' Meeting
MinutesJuly 8th [1993]
SAALCK Meeting
KENLAKE State Park
Thursday evening 7pm
Member present were Marcia Myers, Larry Besant, Ralze Dorr, Coy Harmon, Karen McDaniel, Michael Lach for Paul Willis, and Marion Winner chaired the meeting.
The evening began with updates from each of the schools on various subjects such as budget, reorganization, etc. electronic bibliographic assistance to faculty.
U of L is going to charge visiting scholars and metro students for access, UK people will not be charged.
Friday 8am
Mike Binder was also present at the morning meeting.
Minutes were compared and approved, with the admonition that members should be listed in the minutes.
Ken Barksdale for Eastern was at the April meeting.
Reciprocal Lending Agreement
Marion updated the group by passing out reciprocal lending agreements and listing the schools that had not sent their form. WKU and UK had not turned one in. It was a restatement of existing policy. Mike Binder was concerned but agreed when reminded that he had signed the previous edition. All Community Colleges but Paducah agreed to sign. A signed form from each community college and UK. Discussion followed about what to do about Paducah. There was discussion about whether this was a revised edition or not. It was agreed that we had agreed before, and that this was considered an internal document.
Review of ILL Protocol
Marcia pointed out that KY has a different protocol than most other southeastern institutions. We use closest, they use similar institution. She suggested that we look at a report that she has prepared for KLN to be discussed at a later time. Discussion followed. We were reminded that there is a net borrower payment initiative that has become faint in recent years. We discussed what might be done about that situation. There is a feeling among the group that the ILL protocol is not being followed by public lib’s. Discussion of why they might follow a tiered structure. Mike Lach suggested charging if you go out of tier. Marcia will draft a charge to the task force and send draft to Directors for approval. All directors are to send to all other directors, how much of our ILB is from in-state sources. Murry says 9 out of 10. All director’s are to send this information to Marion who will provide it to the ILL task force for study.
ILL Task force and Journals Task force
There were no reports for these groups.
Internet
Larry reported that there has been no information on status of the NSF grant because of NSF funding problems. It is still felt that the grant will be funded if funding at NSF is fixed. Murry and Morehead are planning to go up in the Fall even without a grant. Eastern is up now and WKU is also proceeding. This leaves only Northern and KSU. Discussion turned to the KY Integrated Network System. A map of the nodes was passed out. It includes all Saalck sites. Discussion followed about this network and KERA.
CHE and the Library Strategic Plan
Marion update everyone on her conversation with the CHE state wide strategic plan, and Strategy number 7. concerning sharing of electronic resources. She will provide copies to all. Progress report in August on how each university supports economic development. They want all libraries to point out what they are doing to support economic development. This is a CHE report.
Cooperative Plans for Kentucky Universities
Marion past out material from the WLC with regard to using it as a model for cooperative holding of journal titles. We might use their language is a guide for ourselves. All agreed that there was no legal problem. It was recommended that a copy of this WLC wording be sent to our Serials Task force for consideration as a model to be adapted and adopted. It was recommended that the task force report back to the Saalck group at it’s Fall meeting at KLA. It was moved that there be $ amount limit. It passed. It was then moved that the WLC model be passed on to task force for amendment and adaptation. It passed.
Selection and retention of shared databases.
Another WLC model. This is a procedure to formalize Saalck procedures. There was much debate about linked systems and shared databases. It was recommended that the systems people be charged with looking at ways to share catalogs and databases using Notis products or Z39.50 to link systems. Mike Lach will submit a draft charge to the Saalck group. It was moved and passed. The Saalck members will appoint there respective members to this Task force. It was decided that at the next meeting all will report on commercial document delivery analysis.
Review of SAALCK Organizational Structure
Discussion of bylaws and whether secretary should be next chair. Discussion of whether the bylaws are good. It was agreed that minutes must be sent out shortly after meetings. (the acting secretary was obviously not paying attention at this point in the proceedings) Larry will look at bylaws with regard to these issues.. Motion made that Larry report on the study of the bylaws and that bylaws be placed on the agenda for review.
Discussion/Planning Progress Report to University Presidents
Discussion about who we should be reporting to about our activities. Council of Presidents or CHE. Rawls said that his president would put us on their agenda for a report. Then discussion about what to report on and who would report. A discussion about what would be in the report followed. Suggested that volunteers draft the various parts and then Rawls and Marian would polish. Mike Lach would do the systems task force and Marsha would write on the other two task forces. Larry would do Economic Development report.
It was suggested that the Saalck group meet the day before KLN in the
afternoon with a follow-up meeting the next morning.