:: SAALCK Directors' Council Meeting: October 9, 1992 ::

§ SAALCK Directors' Meeting

October 9, 1992

Minutes

Members Present: L.X. Besant, Morehead State; Michael Binder, WKU; Jetta Culpepper, Murray State Univ.; Ralze Dorr, U of L; Sharon Edge, U of L; Gail Kennedy, UK; Karen McDaniel, Kentucky State; Marcia Myers, EKU; Marian C. Winner, NKU

The minutes of the meeting on September 22, submitted by Ralze Dorr were approved with two corrections on page 3. “It was DISCUSSED that SAALCK MIGHT establish a coordinating staff… The motion to approve as corrected was made by Mike Binder.
Old Business:
- Reciprocal Lending Agreement Discussion: The exchange of sample valid ID’s by institutions was questions. An intense discussion of the need to make certain that a student is who he/she states they are and that they are currently enrolled at their home institution are the problems faced by short staffing at Circulation. Cards and other alternatives were discussed including utilizing driver’s license to establish identity. It was decided to delete this statement.
  Gail commented on the OCLC Reciprocal Research Library Agreement. This is now applicable for all ACRL libraries that supply IPED’s information. Gail will send that information on this agreement to all SAALCK Directors.
  
  The Secretary will produce a generic agreement with SAALCK institutions listed at the bottom. Listing all institutions involved on the verso the agreement was also discussed. It was determined that the Library Directors would be the authorizing official. It was moved by ? and seconded by Larry that we approve the Reciprocal Borrowing Agreement as corrected. This passed unanimously.
- IPEDS – Larry Besant noted that CHE receives 8 copies and that there is a need to send information back to Directors for comparison of data.
  Larry will call Joanne Lang and find out what is possible. Marcia volunteered to do a comparison of institutional data on Lotus. It was noted that library space was not included in the information collected.
- Networking/Document Delivery – Sharon Edge
  - UK and U of L are now on Internet
  - KECNET – doing grant proposals to get funds to bring up other universities.
  - Catalogs can be assessed through KECNET
  - What would the network achieve; what are the long term and short term goals of the network?
  - Implications for ILL, collection development, and document delivery?
- Collection Development – Serials Review
  - Need for comprehensive serials list was discussed
  - M. Winner reported on the KULS project and the KLN Union list project; it was agreed that each institution would work to support this project. Directors agreed to follow up if notified by KLN
  - Document delivery deliver by fax internet, copyright problems was discussed
    - Should we purchase articles rather than journals?
    - How do we handle electronic journals?
  - It was decided that a Serials Task Force with representation from each institution would be set up to study this.
  - We discussed Ralze list of “Wild Ideas including consortia; centralized automation; copyright;
  - Noted that we still need OCLC to locate.
  - Mike suggested we not delay what can be done by SAALCK
  - Gail suggested changing list of $200 to $1,000. It was decided to use $500 as base. Director’s agreed to get lists if institutions can’t provide them.
  - A discussion ensued on how to proceed and how to secure funding to support cooperative project.
  - It was agreed that indexes should not be candidates for de-selection.
  - It was suggested that a grant be developed to get Ariel software for $5-8,000.
  - Directors who can do so were asked to arrange for their EBSCO/FAXON ASKII files to be sent to Gail Kennedy who offered to have a combined list prepared at U of K.
  Serials Task Force
  
  Marcia proposed the following motion which was seconded by Larry and passed unanimously.
  
  “SAALCK should create a Serials Task Force with representatives from each institution to explore the feasibility of cooperative de-selection of serials titles costing over $500.00.”
  
  Discussion of this motion included the following item of agreement:
  
  It was recommended that Mary Ellen Elsbernd, of NKU, chair this Task Force.
  
  Interlibrary Loan Task Force
  
  The following motion was proposed, seconded and passed unanimously (sorry I didn’t get the names of the proposer).
  
  “A Task Force should be created with representation from each institution to explore the ways and means of improving ILL operations. This exploration should include the items suggested by U of L (on page two of the discussion document, Oc. 8, 1992). This Task Force should work cooperatively with the Serials Task force.”
  
  Discussion following the motion included the recommendation that Sharon Edge chair this Task Force.
  
  Grant Preparation
  
  A third motion was proposed, seconded and passed. This motion was as follows:
  
  “The SAALCK Directors will support Marcia and Gail* in their work on a grant application for Title II funds.”
  
  It was also agreed that Marcia would coordinate the activities of the Serials and Interlibrary Loan Task Forces, calling the first meeting, discussing the charge and receiving information on the work in progress. This information will be used to work on the grant.
  
  *Gail will review this responsibility with Paul prior to her final commitment.
  
  ILL TASK FORCE
  
  Other Task Force members suggested were:
  
  ILL
  - Nancy Campbell - NKU
  - Carol Nutter - Morehead
  - Susan Martin - KSU
  - Linda Morrisette - Western
  Serials
  - Judith Nites - U of L
  - Betty Wilson - Morehead
  It was also agreed that names of other representatives should be sent to Karen and that Karen would call Coy about the Task Force representation.
  
  In addition, Sharon and Marcia will set up a Listserver for committee members to facilitate communication. We are to send names and Bitnet addresses for committee members to Marcia.
- Model University Records Schedule
  - Jim Nelson reported on this and provided a written summary
- Internet was previously discussed
- First Search
  - U of L and UK are trying this
  - there is a concern about quality
  - Larry, at Morehead two faculty are authorized to use.
  - It was noted that UK has a computing fee of $40/semester

In the interest of time, the remainder of the agenda was delayed until the next meeting which is scheduled at the University Club at U of L. Reserve parking is available. Ralz will send campus maps to the Directors prior to the meeting. First agenda item will be lunch.

Respectfully submitted,

Maria C. Winner

SAALCK

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