§ SAALCK Directors' Council Meeting
SAALCK Director's Meeting
October 11, 1985
Paducah, Kentucky
Present:
Martha Bowman, Chair (UL); Paul Willis (UK); Earl Bean, rep. Don Lyons (KSU); Faye Belcher, rep. Larry Besant (Morehead); Coy Harmon (Murray); Michael Binder (WKU); June Martin, rep. Ernest E. Weyhrauch (EKU).
Following the introduction of each member, minutes of the April 11th meeting were approved as distributed (a minor correction on the roster was noted).
Items discussed:
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Fines – The group was directed to focus on the points which Faye Belcher had brought to the April meeting. Discussion centered on the desirability of standardizing the structure for fines on overdue books at all SAALCK schools, with the final decision being that this was not necessary. Each school should be autonomous.
The group did feel, however, that it was useful, even necessary, to know what the borrowing privileges, loan periods, fine rates, etc. were at other SAALCK institutions. To further this end, the Directors decided that a Circulation Ad Hoc Committee should be formed and charged with the responsibility of compiling a notebook of material needed to support the reciprocal borrowing agreement among the SAALCK schools.
- Faculty Clearance – Representatives from three institutions – Morehead, Murray, and K.S.U. – currently require their faculty to "clear" certain points within the academic system as they leave the university's employ. This was deemed an admirable procedure to help prevent loss of materials by professors leaving the institutions.
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Brochure – Coy Harmon suggested a combined PR brochure, i.e. "What's Unique in Kentucky Libraries." This leaflet is envisioned as a slick, "professional" – looking document which would focus on special collections at all SAALCK institutions and be made available at rest stops on the interstate and elsewhere. A brief description of location and library tours would be included.
MOTION – Michael Binder moved the appointment of an ad hoc committee on Special Collections/Services; seconded by Faye Belcher. The committee's charge is: To develop an attractive brochure advertising the special services/collections of the eight SAALCK libraries. This charge also received approval from the Directors. Each director is to send the individual's name who will represent their institution to the chair.
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Subcommittees – Two reports which had been submitted regarding the April meetings at ALS were then reviewed.
Circulation: As reinforcement to Item #1 (in these minutes), the Directors officially reactivated this subcommittee. They were charged with generating a list of all items necessary for compiling a policy notebook. The subcommittee was further directed to conduct a conference call in lieu of a first meeting. The purpose of this call would be to (1) exchange ideas as to what policies needed to be exchanged and (2) to set an agenda for a meeting – either in Frankfort (at the end of the ALS meeting) or possibly earlier.
Discussion regarding the conferences, mail dissemination, and electronic mail as a possibility for the future followed.
ILL: This subcommittee was directed to meet in Frankfort at the Spring ALS conference; the charge: To determine if there are needs apart from other ILL groups which a SAALCK subcommittee could satisfy. The Chair suggested that perhaps Ernest Weyhrauch, as new chair, could meet with the group to explain the new procedure regarding the activation and charge of subcommittees.
- CHE – Discussion centered briefly around the CHE's recent report; however, since it was premature to discuss the final report, comments were deferred until everyone could obtain and read it. Mention was also made about the request from CHE for individual institution's budgetary documentation for this report.
- Kentucky Library Network – Paul Willis briefly reported on the activity of the new network. As of October 10, the KLN had 32 members. Paul urged the joining of the Network soon as there will be a membership meeting in April. There will be an election of Board members at that time, and he felt it important that SAALCK be represented.
- Next Meeting – The next meeting has been scheduled for Monday, December 9th, at Elizabethtown. On the agenda for that meeting will be election of officers. The Directors will also meet with the Committee on Special Collections/Services.
Respectfully submitted by:
/signed/
June H. Martin