BY LAWS OF THE
STATE ASSISTED ACADEMIC LIBRARY COUNCIL
OF KENTUCKY
(SAALCK)
Article I-Name
The name shall be the State Assisted Academic Library Council of
Kentucky – referred
to hereafter as “SAALCK.”
Article II-Purpose
The purpose of SAALCK is to provide an opportunity for the administrative heads of the libraries of Kentucky’s state-assisted institutions of higher education to meet, discuss and to take action upon problems and policies of mutual interest and concern, and to promote inter-library cooperation. The Council serves in an advisory capacity on library matters to the Council of Chief Academic Officers, the Kentucky Council on Postsecondary Education, and other bodies interested in library issues. Action taken by SAALCK is recommendatory and is not binding on any institution.
Article III-Membership
Membership in SAALCK is limited to libraries of state-assisted institutions of higher education in Kentucky. Directors from the following libraries represent their institutions on the Directors’ Council:
- One member from each of Kentucky’s State-assisted universities
- One member from the Kentucky Community and Technical College System, appointed by the KCTCS libraries, to serve on a three-year rotation
- One non-voting liaison from the Association of Independent Kentucky Colleges and Universities
Note: Branch Campuses of an institution are to be represented by the official representative of their parent institution to SAALCK.
Article IV-Officers
Section 1
The officers of SAALCK shall be a chair and a vice chair/chair elect. The vice chair/chair elect shall be elected from the Directors’ Council membership each year for a two-year term, serving as chair for the second year of the term. The vice chair shall serve in the absence of the chair.
Section 2
The vice chair/chair elect shall be elected at a designated spring or summer meeting by a majority of the official representatives present.
- The council sitting in session shall act as a nominating committee.
- No one shall be nominated without his/ her consent.
Section 3
The terms of office for the chair and the vice chair/chair elect shall begin on July 1 following the election. Should an incumbent chair vacate the office before his/her term has been completed, the vice chair/chair elect shall assume the office of the chair and a special election shall be held to elect a vice chair/chair elect.
Section 4
Duties of the chair:
- The chair shall
- Call all regular meetings
- Preside at all regular meetings
- Appoint ad hoc committees
- Inform members of matters concerning the Directors’ Council that come to his/her attention
- Prepare an agenda for distribution at least one week in
advance
of a meeting - Distribute agenda
- Discharge such other duties as normally fall upon a chair
- The vice chair/chair elect shall:
- Be responsible for transmitting the official files to the SAALCK archives on deposit at the Kentucky Department of Library and Archives (KDLA)
- Discharge such other duties as normally fall upon a vice chair
Article V- Meetings
Section 1
Regular meetings shall be held at least four times a year.
Section 2
Special meetings may be called at the request of any member of the Directors’ Council with the consent of a quorum. All members will be notified at least five working days in advance.
Section 3
Voting
- A member who is unable to attend a meeting may name a
representative
who may have full voting rights. Such notification shall be directed to the
chair. - All questions will be approved when a majority of the members of the Directors’ Council is in favor of it.
- A quorum shall be five members
Article VI-Parliamentary Authority
The rules contained in Robert’s Rules of Order shall govern the Council in all cases to which they are applicable, and in which they are not inconsistent with the by-laws of this Council.
Article VIII-Amendments
Proposed amendments to these by-laws must be submitted to the chair in writing. The chair will submit the amendment to the membership in writing at least one month prior to any action on such amendment. Upon assent of at least eight voting members of the Directors’ Council, said amendment will be adopted.
Approved 12-1998
Revision approved 9/28/07