11:30 a.m., October 11, 2002
Louisville, KY
- Present:
- Lee Van Orsdel, EKU (Chair), Arne Almquist, NKU; Larry Besant, Morehead; Mike Binder, WKU; Janet Brewer, Murray; Mary Molinaro, UK; Hannelore Rader, U of L
- Absent:
- K. McDaniel, KSU, Larry Rees, KCTCS
- Minutes of September 5th Meeting: Accepted as presented.
- HarpWeek Update:
- The Brown Foundation has rejected our grant application. The reason
given was that the grant didn't fit Brown's current priorities. A
discussion with a Brown board member indicated that Brown concentrates
its efforts on private institutions. Almquist has contacted HarpWeek to
give them a status report. HarpWeek initially indicated that it had
identified three foundations that might be approached. [Update: HarpWeek
has forwarded the names of the additional two foundations to Almquist.
They are mailing customized promotional materials. Once we have these,
we can make our next ask-A.A.] SAALCK will also look for additional potential foundations.
- Almquist suggested that AIKCU's
reticence to participate in the HarpWeek grant application may have
been related to the particular foundation that was approached (AIKCU
institutions may have looked at the application as a means for public
institutions to tap a funding source that had, up to the present,
limited its giving to privates). He suggested that adding the privates,
as HarpWeek proposed, would make the case for the grant more compelling
and that AIKCU may be more willing to participate in approaches to other funding agencies.
- CPE Fiscal Agency Update:
- Van Orsdel has received an email from Rabuzzi (KYVU) providing some clarification of KYVL's potential role as SAALCK's
fiscal agent. Van Orsdel pointed out that Rabuzzi appears interested in
working with us and that we should make every effort to build a good
working relationship with him.
- Rabuzzi has asked Van Orsdel to serve on the search committee for the Director of KYVL.
A number of concerns about the search and position were raised: Is the
salary sufficient to attract a suitable candidate? Will we attract
someone with a wide enough vision to increase the potential value of KYVL to the state? If the candidate pool is not sufficient, can the search be re-run?
- This led to a wider discussion of KYVL and KYVU. Concerns were expressed that the KYVL
vision is too narrowly focused. Its most visible services are either
being cut back (virtual reference, courier), or may be considered for
future cuts (databases). Other points: Is KYVU truly a "university" and is KYVL the "university library"? It was suggested that KYVL's mandate to work with all libraries: public, school, and higher ed, may make its placement as a part of KYVU problematic.
- It was suggested, to general agreement, that Van Orsdel meet with
Rabuzzi, on a one-to-one basis, over lunch, for a casual discussion of
our concerns. Van Orsdel will attempt to set up a lunch meeting with
Rabuzzi before the next VLAC meeting on November 21st.
- The spirited discussion led to a suggestion that a facilitator be invited to a future SAALCK
meeting to enable us to better articulate our shared concerns.
Accordingly, a facilitator will be invited to a meeting in early 2003.
- Appointment of a statewide NCES/ALS
Survey Coordinator: Besant has volunteered to serve as Coordinator for
the upcoming year. Besant indicated that, at this point, the job has
few, if any, duties. However, he suggested that there is much more that
could be done with the statistics. This could be a future discussion
item.
- SAALCK Webmaster:
- The current state of the SAALCK
web site was described. The site was last updated on August 11, 2000.
According to the site, all questions concerning content are to be
addressed to Miko Pattie.
- It was agreed that the web site needed to be updated and that it should be moved back under the control of SAALCK
itself. Van Orsdel proposed creating a Web task force to re-do the home
page and mount current meeting minutes. The web page would also be
moved to a SAALCK
member institution's server. Van Orsdel and Brewer each volunteered a
person to serve on the group. Almquist volunteered a librarian to serve
as Chair. Van Orsdel is creating a charge.
- Quick follow-up to vendor visits (because they keep contacting Lee):
- EBSCO: Any interest in e-journal publisher deals (Emerald, Taylor & Francis)? Not at this time.
- Gale: Any interest in the databases? Not at this time.
- Future Meetings and Agendas:
- Upcoming meeting dates:
- November 1, 2002 - U of L University Club (12 noon)
- December 17, 2002 - NKU (12 noon, details forthcoming)
- January 2003 - No meeting
- February 7, 2003 - U of L University Club (12 noon)
- Barbara Brazis from Proquest will be invited to the November meeting.
- Discussion Items:
- Last Copy Collecting Agreement: Rader asked about the possibility of
working out a statewide agreement to deal with last remaining copy
issues for monographs. Besant and Almquist discussed a similar program
for serials. Besant suggested that serials present more difficulties
than monographs and that there were fewer concerns about access since
issues are held in other states. Almquist suggested that serials may be
more critical since many institutions are canceling print in favor of
electronic access. Having a last copy repository would allow libraries
to free space of back issues while guaranteeing that a physical copy
still resides within the state system. This discussion led directly to
the subject of remote storage.
-
Remote Storage: UK is interested in building a remote storage facility that would serve other state institutions. A number of the SAALCK
institutions are having space problems. It was suggested that a shared
facility would be a cost-effective way of solving the space issue for
the state. In addition, the repository could house a 'CRL-style'
shared collection of last physical copies, including monographs and
serials back files. Molinaro suggested that such a collection would be
stored in inventory order with items retrieved and shipped quickly.
Articles could be sent using Ariel. Such a facility could be constructed
by UK with other institutions paying use fees.
Group members agreed to research practice in other states, and then
to create a position paper. Molinaro will then submit the position paper
to her administration.
- Future Discussion Items:
- The group was asked to create a list of discussion items for future meetings.
- Copyright (Teach Act)
- Virtual Reference Collaboration: Active discussion took place on
this item. It was pointed out that a collaborative virtual reference
project would benefit all SAALCK
libraries. While there potentially could be a cost savings based on a
group purchase of software, our reference staffs could work together to
increase the hours of availability and we could share subject
specialists. Since UK and U of L
are currently considering adoption of reference software packages with
plans for quick implementation, it was decided to create a task force of
reference people to look at available software packages for group
adoption. The Chair of the task force will be from UK since they are farthest along the road toward adoption. A report will be due from the task force at the December 17th meeting.
- The meeting adjourned at 4:00 p.m.
Respectfully Submitted, A. Almquist
