SAALCK Directors’ Council Meeting
Friday, October 28, 2011
University of Louisville – University Club
Attendance:
Arne
Almquist (Chair), Northern Kentucky University; Mary Beth Thomson, University
of Kentucky; Connie Foster, Western Kentucky University; Bob Fox, University of
Louisville; Betina Gardner, Eastern Kentucky University; David Gregory,
Morehead State University; Sheila Stuckey, Kentucky State University; Sheree
Huber Williams, Jefferson Community and Technical College (KCTCS
Representative); Anne Abate (Executive Director), Tari Keller, University of
Kentucky (Guest).
Call to Order:
Arne
Almquist called the meeting to order at approximately 11:10 a.m.
Minutes from Previous Meeting: David Gregory made
a motion to approve the minutes from the September 23, 2011 meeting. The motion was seconded by Connie Foster and
approved unanimously.
Introductions: Arne Almquist welcomed Tari
Keller, Systems Librarian from the University of Kentucky, and everyone
introduced themselves.
Chair’s Report: Arne Almquist welcomed everyone
to the meeting.
Executive Director’s Report: Anne presented
the SAALCK financial report for the quarter ended September 30, 2011. We are still waiting for annual dues from one
KCTCS school. Everyone else is finally
paid.
The Support Staff discussion
group has been providing additional information on their preferred workshop
options. Anne will be working in the
coming weeks to finalize a plan for the programs.
Adam Murray
wrote a message to the Development officers group that will be posted to their
list soon.
Anne is working with Melissa
Oakleaf to plan a workshop for the winter.
They are still trying to come up with a suitable date. Anne will check with the directors before
setting a final date.
Anne attended the AIKCU
meeting on October 7th at Georgetown College and provided an update on SAALCK
and FoKAL to the AIKCU directors.
Anne
presented her report of additional activities completed since the last
meeting. The report is included as an
appendix to these minutes.
SAALCK Collections Committee Report: Anne reported
on behalf of Debbra Tate, the Chair of the SAALCK Collections Committee. The Committee met during KLA. Anne distributed the minutes from that
meeting and briefly mentioned the issues they covered at their meeting.
FoKAL Update: Anne reported that planning for
the Summit next summer is progressing.
Steven Bell will be presenting on the first day of the Summit. All FoKAL library directors have been polled
regarding their wish to send additional people to the first day of the Summit
to hear Steven Bell.
KYVL Update: Sheila and
Sheree reported that CPE had asked the Leadership Team to prioritize their
funding request for the next 6 years.
This would be a one-time capital request potentially including: digital
content, Kentuckiana digital library, educational/social media, hardware
systems upgrade, interlibrary loan system, institutional repositories, learning
depot, and portable training lab. The
Leadership Team ended up recommending: digital
content, Kentuckiana digital library, educational/social media, hardware
systems upgrade, and learning depot.
This recommendation will be forwarded to the Alliance for further
discussion. The Leadership Team also
created a reporting template for all of the workgroups. They will be working on the charges for the
workgroups at their next meeting.
Bob
Fox reported that the Alliance will be meeting in either November or December.
Connie
Foster reported that the KYVL Funding Work Group met in Frankfort on October
20, 2011. They discussed various funding
models that exist in South Carolina, Michigan, Texas, Tennessee, Maine and
Colorado. The work of the group and the
fees assessed in 2010/11 represent an attempt to adjust from the old model
based on First Search searches to a more broad-based compilation of factors,
thus resulting in significant increases for academic libraries and others. They seek a more data-driven and equitable
model for participants. They are now
using full-text searches. The current
funding model also includes population served, collections expenditures, as
well as the searches. At the meeting, Enid
Wohlstein distributed some background documents about the working group and the
funding model, with the purpose of the group being to propose a new fee
structure for KYVL members that is sustainable and fair. The original funding committee morphed into an
adhoc group and this group continues to review basic possibilities covered in
2010. KYVL needs a compelling budget
crisis to push forward the need for more funding from current contributors for
courier services, ILS system, databases, training, and value of return. The
chair of the Work Group asked that we begin data collection before formalizing
next year’s funding target for consideration by the KYVL Alliance and
Leadership Team.
LUNCH AND ROUNDTABLE
Portico: Anne reported that several representatives
attended a webinar featuring Portico on October 27th. Several libraries have requested collection
reviews. Several more schools are
interested in going forward. Bob Fox
reported that, at this time, the University of Louisville would not be
interested in participating. Anne will
continue to talk to Portico and will request definitive pricing based on these
participants.
ILS Replacement: Tari
Keller reported on the history and development of the Kentucky Voyager system. After some discussion, it was agreed that
more efforts will be made to communicate the work of the Voyager Consortium to
the SAALCK directors. Tari will send
meeting reports to Anne so that these can be distributed to the directors and
discussed at their meetings. There will
also be an effort to communicate the work throughout the participating
libraries.
NetLibrary: David
Gregory brought up the issues that are developing with NetLibrary due to their
change in ownership. Some publishers are
changing the access privileges to their titles so that resources are not
available when needed. Several people
provided suggestions for assisting with the issues that are occurring at
Morehead.
Lyrasis: Arne
brought up the fact that NKU is seriously considering not renewing their
Lyrasis membership and asked the status for everyone else.
NSSE Additional Question for 2012: Bob Fox provided an update on his question
from the last meeting regarding wording for additional questions that could be
added to the National Survey of Student Engagement. The following question will be included in
the statewide consortia questions for the 2012 NSSE administration cycle. Question: In your experience at your
institution during the current school year, about how often have you done each
of the following? Possible Responses: a.
Asked a librarian for help (in person, e-mail, chat, etc.), b. Gone to a campus
library to do academic research, c.Used your institution's web-based library
resources in completing class assignments, d.Participate in an instructional
session led by a librarian or other library staff member?, e.Participate in an
on-line library tutorial.
Adjournment: Without objection, the meeting adjourned at
approximately 2:25 p.m.
Future Meetings: December 2, January 13, 2012, February 10,
2012, April 6, 2012.
SAALCK
EXECUTIVE DIRECTOR REPORT
September,
2011
ADMINISTRATIVE
--Check Kentucky Post Office Box
FINANCIAL
--Process and manage dues
renewal invoices and payments
COLLECTIONS
--Continue Wilson renewal
negotiations with EBSCO
--Work with
Collections Committee Chair on September meeting
PROGRAMS
--Continue revision of
website on new hosting service
--Revise “Projects in
Other States” section of website
INCORPORATION
AND NON-PROFIT APPLICATION PROJECT
--Await IRS Approval
--Holding on insurance coverage
application