12:00 p.m. Monday,

Lexington Public Library

Attendance:

Elsie Pritchard (Chair), Morehead State University; Arne Almquist, Northern Kentucky University; Mike Binder, Western Kentucky University; Susan Brown, Transylvania University (AIKCU); Carrie Cooper, Eastern Kentucky University;  Adam Murray, Murray State University; Sheila Stuckey, Kentucky State University; Sheree Huber Williams, Jefferson Community & Technical College (KCTCS); Pat Wilson, University of Kentucky.

The meeting began with lunch and roundtable sharing.

Call to Order: 

Elsie Pritchard called the meeting to order at 1:20 p.m.

Minutes from Previous Meeting:

Carrie Cooper made a motion to approve the minutes from the May 2, 2008 meeting.  The motion was seconded by Arne Almquist and passed unanimously.

Executive Director's Report:

• Anne presented the financial report for April.
• Carrie reported that her staff has come up with some suggested speakers for the planned Kentucky Instruction Symposium and she will give those to Anne to begin planning the details. Anne will provide a preliminary outline about the Symposium as soon as it is available.
• Anne has not received a quote from Digital Commons yet, but she will forward it in email when it arrives.
• Anne is waiting for Enid Wohlstein to set up the Kentucky Learning Depot demonstration.
• Anne completed the ALUKA Letter of Agreement. All SAALCK institutions receive a 5% savings on the Network Participation Fee.
• Anne will move forward with JSTOR and will ask the AIKCU list if any of them are interested.

Federation of Kentucky Academic Libraries (FoKAL):

• Forty-four people are registered for the Summit. Anne distributed a registration list.
• Carrie reported that the planning group is working on the details for the Summit.

Convergence Conference Planning Committee:

• Adam Murray will be the SAALCK representative to the Convergence Conference Planning Committee.
• Adam reported that they are in the initial planning stages for the event.

Update on New Website Ideas for SAALCK:

• Anne reported on some options she had discussed with Glen Horton for the new website for SAALCK. The cost to design a site using Drupal, migrate the existing data with some re-architecture if needed, and set up a wiki would be no less than $2,000. The group decided to wait until the dues discussion to make a decision.

Expanding Group of Database Participants:

• Susan just found out about the SAALCK database sharing offer to AIKCU today. She will discuss this with the AIKCU office.
• The Collections Committee will be asked to send one representative to each Directors' meeting. SAALCK will work with the Committee to develop a protocol for seeking new license agreements.

Introduction of Kentucky Underground Storage:

• Visitors to the meeting were introduced: Jeffrey Baier and Daryl Husovitz from Kentucky Underground Storage. They made a presentation on their facilities. SAALCK members agreed to keep the proposal in mind as they work toward shared collection goals.

The Brochure:

• Elsie reported that the brochure has not been on the top of everyone's mind due to other pressing concerns, but we may get back to it later.

KYVL Budget Cut:

• Elsie distributed an email message that came out from KYVL regarding their budget situation and where significant cuts to the budget may be made.
• Elsie will draft a letter to the head of the KYVL Collections Committee that addresses some of the SAALCK concerns regarding cuts to the database collection.
• All SAALCK libraries will create a list of databases that are critical and would need to be replaced by individual institutions if they are cut out of the budget by KYVL. Sheree Williams agreed to compile the SAALCK list and share it with the KYVL Collections Committee

Focused Funding Request to Replace Voyager:

• Elsie asked the group how they would like to proceed with this request from Al Lind for a smaller funding request. This will be moved to the agenda after the Summit.

Internet 2:

• Elsie suggested that SAALCK should be more aware of the development of Internet 2. Arne mentioned that there has been a problem with getting the librarians interested in participating on the working planning groups that are looking at issues surrounding Internet 2.
• Carrie will find someone to make a presentation and demonstration for the SAALCK Directors in August or September.

SWON Contract Renewal:

• Anne offered to have Glen re-design the website for approximately $2,000. Carrie moved that this expense will be covered by a single year surcharge of 10% to the annual assessment for each member. Mike seconded the motion that passed unanimously. The office will also assess the $200 per institution meeting expenses fee. The basic dues schedule will remain the same as in 2007-2008.

Agenda for July 15:

• The meeting will begin at 11:00 a.m. on the first day of the FoKAL Summit at Cumberland Falls State Park.  We will be meeting in the main dining room.  The July 15 agenda will include an update on the KYVL database situation.  Elsie Pritchard will transfer leadership of SAALCK to Carrie Cooper at the end of the meeting.

Future Agenda Items:

Assessment Workshop                                          Last copy in state - book

Kentucky Virtual Campus                                                Last copy in state - print journal

Internships in KY                                                 Last copy in state - media                 

Salary Survey Format and Options                       Staff certification program    

Internet 2

Focused Funding Request to Replace Voyager  

Adjournment: 

The meeting adjourned at 4:00 p.m.

Respectfully Submitted,

Anne K. Abate, Executive Director