By Laws 2010

Article I. Name

The name shall be the State Assisted Academic Library Council of Kentucky Inc., referred
to hereafter as “SAALCK.”

Article II. Purpose

SAALCK exists for educational purposes including, but not limited to, the promotion of academic library service in Kentucky, initiating and managing joint cooperative projects among the academic libraries of Kentucky, stimulating the exchange of ideas and information through workshops and events, maintaining a forum for administrative heads of the libraries of Kentucky’s state-assisted institutions of higher education to meet and discuss problems and policies of mutual interest and concern, and continuous improvement of library service to users.

Article III. Membership

Membership in SAALCK is limited to libraries of state-assisted institutions of higher education in Kentucky.  Directors from the following libraries represent all the libraries and branches of their institutions on the SAALCK Directors’ Council:

• One member from each of Kentucky’s state-assisted universities, to serve permanently;
• One member from the Kentucky Community and Technical College System (KCTCS), appointed by the directors of the KCTCS libraries, to serve on a three-year term.
• One non-voting liaison from the Association of Independent Kentucky Colleges and Universities (AIKCU), appointed by the directors of the AIKCU libraries

Article IV. Officers

Section 1.  Officers.

The officers of SAALCK shall be a chair and a vice chair/chair elect. The vice chair/chair elect shall be elected from the Directors’ Council membership each year for a two-year term, serving as chair for the second year of the term. The vice chair shall serve in the absence of the chair.

Section 2.  Election.

The vice chair/chair elect shall be elected at a designated spring or summer meeting by a majority of the official representatives present.

1. The council sitting in session shall act as a nominating committee.
2. No one shall be nominated without his/ her consent.

Section 3.  Term of Office.

The terms of office for the chair and the vice chair/chair elect shall begin on July 1 following the election. Should an incumbent chair vacate the office before his/her term has been completed, the vice chair/chair elect shall assume the office of the chair and a special election shall be held to elect a vice chair/chair elect.

Section 4.  Duties.

Duties of the chair:

1.  
   1. Call all regular meetings
   2. Preside at all regular meetings
   3. Appoint ad hoc committees
   4. Inform members of matters concerning the Directors’ Council that come to his/her attention
   5. Prepare an agenda for distribution at least one week in advance
      of a meeting
   6. Distribute agenda
   7. Discharge such other duties as normally fall upon a chair

Duties of the vice chair/chair elect:

1.       Be responsible for transmitting the official files to the SAALCK archives on deposit at the Kentucky Department of Library and Archives (KDLA)

2.       Discharge such other duties as normally fall upon a vice chair

Article V.  Meetings

Section 1.  Regular Meetings.

Regular meetings shall be held at least four times a year and scheduled at the discretion of the chair.

Section 2.  Special Meetings.

Special meetings may be called at the request of any member of the Directors’ Council to the Council with the consent of a quorum. All members will be notified at least five working days in advance of the special meeting.

Section 3.  Voting.

1. A member who is unable to attend a meeting may name a representative
   who may have full voting rights. Such notification shall be directed to the
   chair.
2. All questions will be approved when a majority of the members of the Directors’ Council is in favor of it.
3. A quorum shall be five members

Article VI. Parliamentary Authority

The rules contained in Robert’s Rules of Order shall govern the Directors’ Council in all cases to which they are applicable, and in which they are not inconsistent with these bylaws.

Article VII. Dissolution

Should SAALCK dissolve, its assets are to be distributed among the member library parent institutions, the state-assisted institutions of higher education, and used for public purposes.

Article VIII. Amendments

Proposed amendments to these bylaws must be submitted to the chair in writing. The chair will submit the proposed amendment to the Directors’ Council in writing at least one month prior to any action on such amendment. Upon assent of at least two-thirds of the voting members of the Directors’ Council, said amendment will be adopted.

Approved December 10, 2010